Policy for Absence in Exceptional Circumstances

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The Edukos Trust Policy for Absence from School in Exceptional Circumstances can be found at the following link: https://www.edukos.co.uk/policies/.

Edukos Policy for Absence from School for Exceptional Circumstances – Information for Parents & Form

Your Obligations & Powers Held By Head Teachers

You are required under the Education Act (1996) to ensure your child attends school regularly. There is, however, a discretionary power held by Head Teachers to authorise absence in exceptional circumstances. This is not an entitlement.

Head Teachers will only authorise absence in line with the ‘Absence from School for Exceptional Circumstances’ Policy. They will not authorise absences if they believe it is to the detriment of a child’s education.

Supporting Documents

Supporting documents to aid decision making must be submitted at the time of your request for absence. If your request is authorised, you are required to ensure your child catches up on any missed school work. This is your responsibility and school are not obliged to provide work for your child to complete. The Head Teacher will not authorise any more than 10 sessions (5 school days) in any one academic year.

Attendance Records, Penalties & Legal Proceedings

Any unauthorised absence will be recorded on your child’s attendance records. This may result in legal proceedings against you, either through a Penalty Notice or the Magistrates’ Court.

Penalty Notices & Fines

Penalty Notices Under the Anti-Social Behaviour Act (2003) the local authority and schools have statutory powers to tackle poor school attendance and/or unauthorised absences. An unauthorised absence is any absence that the Head Teacher has not given permission for or where an explanation has not been provided by the parent. If your child accrues 10 sessions of unauthorised absence you may be liable for a penalty notice (one day’s absence equals two sessions and a five day absence is equal to 10 sessions etc.) Penalty Notices may be used as a deterrent to prevent a pattern of unauthorised absences developing. They will be issued by post direct to the home of a parent after possibly just one warning, or in the case of absences without acceptable cause, warnings may not be given. This includes children caught on truancy sweeps, persistent late arrival after the close of registration or unauthorised absence that has not been authorised as an absence from school for exceptional circumstances. In these cases, the warning is given on the absence request form and detailed within this information leaflet and no written warning will be given. Fines are issued for unauthorised absence of 5 or more days and each school day is divided into 2 registration periods.

Support and guidance on attendance is always available and if you have any questions about this, or if you need help to achieve an improvement, please contact your child’s school to discuss this. We advise that you do not plan for your child to be absent from school without gaining prior agreement from their school first. Head Teachers cannot retrospectively authorise absence from school under any circumstance.

Absence from School In Exceptional Circumstances Form

The Absence from School In Exceptional Circumstances Form can either be collected from the school office or downloaded following this link (external link to Edukos Trust website)